General conditions
1. General
The owner of the oddoffice time tracking system, hereinafter referred to as oddoffice, and other services provided on oddoffice.com is Odd Office AB (556870-0222), Spannarp 75, 432 77 Tvååker, hereinafter referred to as Odd Office. These terms and conditions govern the contractual relationship between Odd Office and the account holder, hereinafter referred to as the customer. Only traders are entitled to use Odd Office services. By entering into this agreement, the Customer only acquires the right to use oddoffice. The Customer does not acquire any other rights of any kind through this agreement. The agreement shall be deemed to have been concluded when the customer has registered with oddoffice and logged in once.
2. Service description
Odd Office gives the customer the opportunity to use oddoffice as described on the website oddoffice.com through a subscription agreement.
3. Agreement and contract period
All orders are binding. From when the customer has approved and ordered the service after the trial period. From the first day of ordering, the contract runs until terminated. The subscription agreement can be terminated by either party with immediate effect. The contract enters into force once the customer has logged in for the first time to their registered account.
4. Subscription fees and payment terms
For those subscriptions where fees are payable, these are paid annually or quarterly in advance. If the customer chooses annual payment, a monthly fee is deducted from the total annual price. Paid/due fees must be paid in full and are not refundable. Payment must be received by Odd Office on the due date of the invoice. Penalty interest according to the reference rate plus 8 percentage points and the statutory reminder fee may be added if the Customer does not pay on time. In the event of non-payment, Odd Office has the right to suspend the Customer’s account. Material on the Customer’s account is stored for 30 days after the due date of the invoice. If the Customer, after fulfilling his/her payment obligation, is given access to the Subscription again, Odd Office has the right to charge the Customer a reconnection fee of 1000 SEK excluding VAT for expenses associated with the suspension and reconnection of the Subscription.
Fee changes can only take effect in connection with a new contract period. A fee increase must be notified at least one month in advance. A reduction in charges does not need to be notified in advance. In the event of an increase in charges, the customer has the right to terminate the contract in writing with valid effect before the entry into force of the increase in charges.
Temporary promotional prices do not affect ongoing contracts. Current prices and subscriptions can always be found on the website. The Customer shall notify Odd Office as soon as possible, but no later than 8 days from the invoice date, if the invoice is considered incorrect.
5. Transfer of subscription
The account holder is only entitled to transfer this agreement with the consent of Odd Office. The transfer and consent must be in writing. The withdrawing account holder is not liable for obligations arising after the date of transfer. The incoming account holder is not liable for obligations arising before the date of transfer.
6. Liability of Odd Office
Odd Office shall process the customer’s personal data in accordance with applicable data protection legislation.
Odd Office is responsible for the operation of the service agreed with the customer, which includes regular backup of the customer’s data. However, Odd Office cannot guarantee that data can be restored to the Customer’s account.
Odd Office is not responsible for direct or indirect damage and financial losses due to errors, delays, imperfections, interruptions, non-delivery of data, lack of availability or similar circumstances or events. Indirect damage means, for example, loss of data, failure to meet obligations to third parties or loss of benefit from contracts. Since the service is dependent on the normal functioning of the internet, the customer understands that interruptions, delays, bugs and similar obstacles on the internet do not constitute faults in the service.
Odd Office exercises no control over the information or material contained on the servers used by Odd Office. Odd Office is also not liable for damages if someone infringes on the above-mentioned servers or computer resources and gains access to, destroys or distorts information.
Odd Office is not responsible for any offensive information contained on the servers Odd Office uses. To protect the customer’s integrity, Odd Office treats all information about the customer as confidential. However, Odd Office may, through a court order or other measure, be required to disclose such information about the Customer to the relevant authorities or parties.
Odd Office is not responsible for anything other than direct costs that may be incurred by the Customer as a result of gross negligence on the part of Odd Office. The liability is limited to the amount that Odd Office could invoice the Customer during the period in question.
7. Customer’s responsibility
In relation to Odd Office, the Customer is solely responsible for the information transmitted via the Internet.
The Customer is responsible for ensuring that the Customer’s personal data is processed in accordance with applicable data protection legislation. Consequently, the Customer is responsible for compliance with the Copyright Act, the Personal Data Act and other Swedish laws and regulations and for obtaining any necessary permits to collect, store, process and disseminate information. The Customer is also responsible for complying with generally accepted ethical standards and the instructions of the Odd Office or government authorities for the use of the service.
The Customer is solely responsible for any claims for damages that may be made against him by third parties due to the content that the Customer uses, downloads from the internet or otherwise comes into contact with when using the service.
8. Advertising-based sub-accounts
In cases where the customer uses the option in the system to add a subcontractor, an account is created for the subcontractor (if the subcontractor does not already have an account). The account created for subcontractors does not cost the subcontractor anything. The Customer understands that Odd Office may display third-party advertising on the subcontractor account type.
9. Processing of personal data (see Annex 1)
Regarding your staff, Odd Office is the data controller for the data we receive in connection with our business transactions with you. This means email correspondence or other forms of personal data that are not entered into the system by you or on your behalf. You as a customer are the data controller and Odd Office is your data processor. You are therefore responsible for the personal data belonging to your account in oddoffice. The data protection officer for Odd Office can be reached by email at hvt@oddoffice.com. We store our customers’ data as follows: Company name, address and organization number. Partly to be able to invoice for our service, but also because this information is necessary for the use of our service. The companies’ employees’ name, email, mobile number, address and social security number. Email and mobile number are necessary for logging in to the service and social security number is necessary to fulfill the requirements for using the electronic personnel ledger. The customers’ own end customers’ data in the form of customer name, address and in some cases email, telephone number and social security number/organization number. In cases where companies create quotes and invoices with ROT work, the end customer’s social security number is needed. The above data and backups of the above data are stored on a server at Glesys AB in Falkenberg (www.glesys.se). The server is physically located in Falkenberg. The company administrator can access and edit the personal data of the company’s employees and customers at any time. Some information, such as staff with registered times, cannot be deleted but all fields linked to the user can be changed/anonymized. Each customer’s data is only available to the respective customer and Odd Office. Odd Office only has access to the data for support and development purposes.
10. Policies
If Odd Office, or its customers, due to the customer’s use of this service, are found to be involved in rogue use of the internet, Odd Office reserves the right to freely apply the following rules.
The Customer grants Odd Office the right to check the information on the Customer’s storage space. If a user violates this agreement or Odd Office policy, Odd Office reserves the right to block the information deemed inappropriate. If the violation is serious, the Customer may be partially or fully suspended from further use of the service.
11. force majeure
Compensation for damage does not exist if the delay, inoperability or damage is due to a circumstance beyond Odd Office’s control, the consequences of which could not reasonably be avoided or overcome, e.g. damage inflicted on the customer by a third party, labor dispute (whether or not involving Odd Office staff), accidents, war, lightning, fire, explosion, severe weather, natural disaster or act or omission of an authority or other party for which Odd Office is not responsible.
12. Changes to the agreement
Odd Office is entitled to change these conditions during the contract period. Changes take effect as soon as they are announced on the service’s website (oddoffice.com). Both parties are entitled to terminate the agreement at any time.
13. Dispute
Disputes arising from the application or interpretation of this agreement shall be settled in a Swedish public court according to Swedish law.
Appendix 1, GDPR agreement, controller and processor
What is oddoffice?
oddoffice is a cloud service operated by Odd Office AB. In oddoffice, subscribing companies are given the opportunity to manage their time reporting and electronic staff ledgers digitally via the web/mobile app. oddoffice can only be used by companies. Our terms and conditions, as well as how we process/store data, are stated in our terms and conditions on the website, and via a link from the administration interface.
How are changes in the agreement or service communicated?
News and changes are communicated to our users via the system’s web interface. Contractual changes are made visible in our terms and conditions on the website, as well as via a link from the administration interface. oddoffice does not communicate any changes or news via email, post, telephone or SMS.
Who is responsible for personal data in my account?
Regarding your staff, Odd Office AB is the data controller for the data we receive in connection with our business transactions with you. This means email correspondence or other forms of personal data that are not entered into the system by you or on your behalf.
You as a customer are the data controller and Odd Office AB is your data processor. You are thus responsible for personal data belonging to your account in oddoffice. The data protection officer for Odd Office AB can be reached by email at hvt@oddoffice.com.
What is stored in the system?
We store our customers’ (all company forms) data as below:
Such as company name, address and organization number. Partly to be able to invoice for our service, but also because this information is necessary for the use of our service.
Such as the companies’ employees’ name, email, mobile number, address and social security number. Email and mobile phone number are necessary for logging in to the service and social security number is necessary to fulfill the requirements when using the electronic personnel ledger.
Customer companies’ own end customers’ data in the form of customer name, address and in some cases email, telephone number and social security number/organization number. In cases where companies create quotes and invoices with ROT work, the end customer’s social security number is needed.
How is data stored in oddoffice?
The above data and backups of the above data are stored on a server at Glesys AB in Falkenberg (www.glesys.se). The server is physically located in Falkenberg.
Can I as a company administrator edit and delete personal data in the system?
Yes, the company administrator can access and edit the personal data of the company’s employees and customers at any time. Some information, such as staff with registered times cannot be deleted but all fields related to the user can be changed/anonymized.
Who can access my company’s data?
Each customer’s data is only available to the respective customer and Odd Office AB. Odd Office AB only has access to the data for support and development purposes.
